The Forthcoming Events calendar is viewable by anyone (whether or not they are logged-in members). The events, which have been added by the organization officials
via the Event Manager, appear in a calendar table listing Event ID, Name, Event Type, Date, Time,
Recurring?, Can Sign Up?, Guests Allowed?, Total No. Signed Up and a Select hyperlink.
The calendar may show a vast quantity of forthcoming events and so the events can be filtered.
Click the link 'Refine Search Results ...' to see filtering options. Once you
have specified your criteria, click Search to display all the matches in the
table.
In the case that there is more than one page of events the number of items per page can be specified via the drop-down list.
As usual the events are sortable by column; click column heading once to sort in ascending order and again to sort in descending order.
Non-members can usually sign up for events but they must be registered on the database. If guests are allowed they can be added during the sign-up process. There may be maximum and minimum attendees for an event, these are shown
near the top of the sign-up page. The maximum will be enforced during
signing-up. Check the 'Show Full Attendee List' box to see who else is attending. If you have already signed up or been signed up by someone else it will say so.
Member Selector (left-hand side)
First choose anyone from the member database who would like to be signed up. This would normally be yourself but you could be signing on someone else's behalf. You can select as many members as appropriate from the list. This section features a Search box to quickly find the people you want or reduce the length of the list. Enter all or part of the name in the box then click 'Go >' to run the search. Now
select the people you want from the results in the list below (you can select
several at once) and click 'Add Members >' to move them to Your Selected
Attendees list on the right side of the page. Click 'X' to cancel the search.
Add Guests (left-hand side)
If non-registered guests are allowed at the event, and you have
signed yourself up, you will see a text box to enter the names of your guests.
You must enter one at a time and click 'Add Guest >'. They will then appear on the guest list next to your name. If you have not signed yourself up you will not be allowed to add non-member guests.
Your Selected Attendees
(right-hand side)
All your selected attendees and guests will appear in the table on
the right hand side of the screen. If there is a notes field, you can add your
notes directly in the table. You can also remove your attendees and guests from
this table by clicking the cross next to their name.
Remove Attendees (right-hand
side)
To remove yourself or another attendee from the event, click the
cross next to their name.
Save Changes Button
You must click 'Save Changes' to confirm your sign-up and
any changes made to guests and notes.
Or click 'Cancel Changes' and the Attendee List, notes and Total
signed up will be restored to its previous state.
Members and guests can be removed from an event by clicking the 'Sign
Me Up! / Remove Me' link on the Forthcoming Events Calendar page under the event
details. You can only remove people who you have personally signed up.
Attendees List Page
Registered users can view the current attendee list by clicking
'Show Attendee List' link under the event details on the Forthcoming Events
Calendar or Past Events and Gallery. This page displays the event particulars,
names and notes of everyone attending. There is also a link to the Sign Up
/ Remove Me page.